Ancillary & Satellite Event Meeting Space

Application Form

Note: All applications in violation of AMP Ancillary & Satellite Event guidelines will be denied.

The Ancillary & Satellite Event requests will be approved on a first come first serve basis. 

Please read below for information on space requests for Ancillary and Satellite events. Four types of meeting spaces are available: General, Expo Hall, Reception, and Educational Events. Details about each type of meeting space including fees and deadlines are outlined below. Meeting spaces are assigned on a first-come, first-served basis.

AMP Ancillary Guidelines

• One form per event must be submitted.
• Exhibitors may host multiple events at one time, which will run concurrent with other hosted events. We do not offer exclusive times to host events.
• Space will be on a first come first served basis. (This does not apply to those submitting applications for offsite venues, such as restaurants and non-official AMP venues and hotels).
• Please notify AMP immediately of any cancellations or changes to your event.
• Event space is available for various durations. See event types for duration information.

Breach of guidelines may result in the following:

• Restricted from participating as an exhibitor at future AMP events.
• Cancellation of ancillary or satellite event.
• Exhibiting companies may be penalized by a loss in priority points.

Prohibited Events

• Competing Educational Events, which include providing molecular diagnostics topics and/or content that compete with the scientific program of the AMP Annual Meeting & Expo,
• Commercial Event (similar to corporate workshop/innovation spotlight).

Cancellation Policy
Please notify AMP immediately of any cancellations, including those of non-official AMP venues and hotels.

Events cancelled prior to October 5th will be subject to a 50% refund. All other cancellations will forfeit any fees paid to AMP associated with the event.

Marketing Opportunities
If you are interested promoting your event through official AMP program materials, please contact exhibits@amp.org for more information on qualifying events and pricing.

Application Process
All organizations, exhibitors, corporate supporters or attendees that wish to hold functions of any size or nature in any of the designated AMP 2023 hotels, or location (including restaurants, other non-hotel venues, or a non-official AMP Hotel during AMP 2023, should complete an ancillary & satellite event request form). 

Applications must be submitted for events being held on November 14th-19th.

All approvals will be provided via email and will include a confirmation that will include the meeting room number and venue contact info, as well as contacts for food and beverage and A/V needs.
Note: Space assignments will not be available until the Annual Meeting & Expo programming is finalized. Notifications of space assignments, if applicable, will be sent no later than September 30, 2023.

Blackout Dates/Times
A full list of blackout dates and times will be available after the preliminary scientific program has been released. See below for preliminary blackout dates/times:  

Exceptions include small general meetings (see general meetings section for qualifying events).

Fees & Payments

Invoices will be sent via email to all event hosts and must be paid in full to confirm the event space. Payment methods include payment by credit card, check or wire transfer.

Ancillary & Satellite Event Space

Please read below for information on the preliminary space requests for Ancillary and Satellite events offerings. Four types of meeting spaces are available: General, Exhibit Hall, Reception, and Educational Events. We are currently revamping our ancillary and event space offerings and will provide additional details in early Spring.

General

Expo Hall

Reception

Educational Events

Offsite Events

General Meeting Space
Internal sales meeting, staff meeting, hospitality room, committee or working group, customer demo(s), etc... max of five registered meeting attendees. May not include more than five registered meeting attendees. For more than five registered meeting attendees, refer to "Reception Space" details, below.
Please note: blackout times do not apply to general meeting space request.

 Meeting Space on the Expo Hall

A limited number of small rooms on the Expo Hall will be available for exhibitors to have individual client meetings. These rooms will be available to rent in duration of show (show hours only), or in one day increments. These are available for purchase in the Expo Harvester on a first come, first serve basis. Blackout times for Meeting space in the Expo Hall request do not apply.

10ft. x 10ft. MEETING SPACE RENTAL FEE:
$3,200 per accepted request
*limited availability

10ft. x 20ft. MEETING SPACE RENTAL FEE:
$5,800 per accepted request

Reception Space

May include more than five registered attendees. Reception Space (Hotel Meeting Rooms) include the following types of events:

Note: Requests times must take the blackout dates/times into consideration.

Educational Event
Please email exhibits@amp.org for notifications regarding Educational Event information and availability.

Offsite Events
For non-hotel venues, there will be no fees from AMP Show Management and you may contact the venue directly – however, you must first receive approval from AMP Show Management and adhere to guidelines regarding AMP branding restrictions.

Offsite Events include:

• Restaurants
• Museums/Private venues
• non-hotel venues
• non-official AMP Hotel during AMP 2023